Appointments
⚠️ All patients please be advised ⚠️
In light of Covid 19, the following precautions are necessary:
If you have HAD or likely had exposure to Covid, you can be around others: 10 days after symptoms appear AND 24 hours with fever without the use of fever reducing medicine AND other symptoms of Covid are improving.
If you have any flu like symptoms, temperature above 100.2 degrees Fahrenheit or any of the CDC listed symptoms/signs of Covid 19, please reschedule you exam at least 72 hours after you have a normal temperature and are symptom free.
Mandatory SOCIAL DISTANCING will remain in effect when practicable in the course of the medical exam.
ALL patients, medical assistant and physician will wear a face mask during the entire medical examination encounter.
Please arrive 10 minutes BEFORE your scheduled office visit (there may be some unavoidable delays in your appointment time due to the required cleaning after each patient encounter).
DO NOT ENTER the building for your appointment unless called/contacted by my medical assistant via text or phone call, while you WAIT IN YOUR VEHICLE. We want to minimize any unnecessary contact with others unless it is required for your exam.
All common surfaces will be cleaned after use. All physical interactions might be with gloved hands. Hand sanitizer used pre/post encounter.
Please excuse any of these unusual procedures and potentially unavoidable appointment disruptions in these most unusual times.
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Schedule an Appointment
Follow the steps below to schedule your medical exam online:
WHAT TO BRING TO YOUR FAA ✈️ EXAM & HOUSE RULES :
Pilots must complete form 8500-8 online prior to your exam. You must bring the confirmation number to your appointment. To complete form visit: www.medxpress.faa.gov. Your FAA MedXpress CONFIRMATION number and copy of application form.–(issued at the successful completion of your MedXpress form 8500-8 application). As of October 1, 2012, the FAA requires all medical application are to be done online. NO AVIATION EXAM WILL BE DONE WITHOUT THIS CONFIRMATION NUMBER.
FOR PILOTS WITH HIGH BLOOD PRESSURE: Hypertension forms are required annually for first and second class medical certification and every 2 years for third class medical certification over the age of 40, every 5 years under the age of 40.
All FAA correspondence. If you have been granted a Special Issuance in the past, please bring all related paperwork with you.
Please do not forget to bring ANY required FAA/DOT paperwork/updates, your PI# (if applicable), and your CONFIRMATION NUMBER and COPY of your completed form 8500 for each FAA encounter that requires a physical exam.
All required current medical documentation. Please visit our resource page for other often needed FAA forms. If applicable, bring all paperwork and documentation.
Reading and/or prescription glasses/lenses. Contact lenses DO NOT have to be removed prior to the exam.
If your medical status or medications have changed since your last FAA medical exam, bring current documentation.
Please email our office prior to your appointment if you have ANY questions related to your upcoming exam or current medical status.
As part of the required FAA testing, you will need to give a urine sample during your appointment (this is not a drug test).
You are required to present photo identification at time of exam.
We require 48 hour advance notice to reschedule/cancel an exam. Exams cancelled without 48 hour notice will not be rescheduled and subject to a no-show fee. If you are running reasonably late, please contact our office.
Please refrain from consuming ANY CAFFEINATED beverages on day of exam unless specified otherwise.
DO NOT use any body lotion that will interfere with the placement of EKG electrodes if a cardiograph is required for your FAA medical.
NEW PATIENTS (HIMS)
Please note:
For all new HIMS patients, please contact Dr. Trachtman prior to scheduling initial appointment at: trachtmanAME@gmail.com
WHAT TO BRING TO YOUR DOT/TRUCKERS 🚛 EXAM & HOUSE RULES :
Please print and complete your portion of the Medical Examination Report (MER) form, MCSA-5875 and bring to your appointment (if you don’t have a form, one will be supplied).
Please print and bring Medical Examiner’s Certificate (MEC) form MCSA-5876 to your appointment (if you don’t have a form, one will be supplied).
Your valid Driver’s License.
If you wear eye glasses or contact lenses please bring them with you or, recently had an eye exam it would be helpful, but not necessary, to bring that exam report with you.
A working hearing aid if applicable.
If you have diabetes and require insulin, please have your physician complete form MCSA-5870 as well as electronic record of finger stick blood sugars for the last 3 months. This form must be completed within 45 days of your medical exam.
List of medications and the name and contact information of the prescribing Health Care Provider (Driver Medication Form, MCSA-5895).
Medical Release Opinion Letter from you primary doctor or specialist for any medical condition being treated (recent illness, injury, or surgery).
You will need to give a urine sample during your appointment. This test is for sugar, protein and blood (not a drug test).
Current FMCSA waiver or exemption certificate or Skill Performance Evaluation (SPE) if applicable.
We require 48 hour advance notice to reschedule/cancel an exam. Exams cancelled without 48 hour notice will not be rescheduled and subject to a no-show fee. If you are running reasonably late, please contact our office.
Please refrain from consuming ANY CAFFEINATED beverages on day of exam unless specified otherwise.
Please email our office prior to your appointment if you have ANY questions related to your upcoming exam or current medical status or visit our Resources page.
✈️ Please complete form 8500-8 online prior to your exam and bring confirmation number.
⏰ Please arrive 10 minutes before your scheduled exam.
FEES
My practice is 100% fee for service. I do not accept or file any insurance. Payment is expected at the time of exam. We accept cash, check, VISA, Discover, AmEx, MasterCard & Apple Pay.
FAA - 3rd class: $145.00
FAA - 2nd class: $165.00
FAA - 1st class: $165.00
FAA - EKG: $75.00
FAA + DOT Exams: $200.00 *additional fee required for EKG
Alcohol Related/Antidepressant use FAA mandated HIMS consultation: $300.00
HIMS retainer, evaluation, initial submission and IMS: Fees to be determined individually
HIMS follow up (every 6 months): $175.00
DOT - New or recertification Medical Exam: $135.00
DOT - follow up: $50.00
After Hours fee: $75.00
Please note - this visit is considered an occupational screening exam and not a therapeutic complete physical examination administered by your own physician. Please understand we are not treating you for a medical condition at this exam. We examine the pilot/commercial motor vehicle driver making sure they satisfy the standards set forth in the Code of Federal Regulations.
We do not take insurance; payment due at time of exam.
We do not participate in BasicMed.
Airman medical certificates expire in 6-60 months depending on age and class.
1st class (ATP) – every 12 months if younger than age 40, every 6 months if over 40 years old. Baseline EKG done at age 35, annual EKG’s after 40 years of age.
2nd class (Commercial) – 12 months duration
3rd class (private/student) – 2 years if over 40, 5 years if under 40 years old
WHAT IS HIMS?
HIMS (Human Intervention Motivation Study) was specific to commercial pilots and coordinates the identification, treatment and return to flying status of impaired aviators. Companies and pilot unions, along with the FAA and your HIMS AME work together to preserve the careers and further aviation safety. The FAA will send you a letter telling you if you require a HIMS AME, like Dr. Trachtman, one of a select few Senior AMEs who participate in the HIMS program. HIMS trained AMEs also work with pilots taking approved SSRIs as well as private pilots with alcohol and drug issues.
How Long Is A DOT Medical Card Good For?
2 years – If you meet all the FMCSA DOT Regulations for Commercial Driver Fitness.
A limited time, usually 1 year or 6 months, if periodic monitoring is required for certain medical conditions.
A limited time, usually a 1 to 3 month window, if you have a recently diagnosed condition that you are working with your primary care doctor to get under control.
Disqualified. A medical condition or medication may cause your medical card to be disqualified until the disqualifying conditions are rectified.
I look forward to assisting you with your Aviation ✈️ and CMV/DOT 🚛 medical needs.
Have A Question?
Contact us via email or phone number listed below:
Email:
Phone & Fax:
(518) 288-3240
Location:
61 Rowland Street Suite 217 Ballston Spa, NY 12020
Hours:
Tuesday 10:30am-3pm
Thursday 10:30am-3pm